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Rapattoni MLS is coming!

Important MLS System Conversion Information

Rapattoni MLS is coming! On June 1, 2004, the Cape Cod & Islands Multiple Listing Service, Inc. (CC&IMLS) proudly announced the implementation of a new MLS system, Rapattoni MLS, which will go live on Monday, July 12, 2004. The CC&IMLS Task Force has been working diligently in conjunction with Rapattoni Corporation to customize Rapattoni MLS to the needs of the CC&IMLS participants. CC&IMLS is very excited about presenting the REALTORS® of CC&IMLS with a "cutting edge" MLS system.

In the coming weeks, CC&IMLS will advise members of new Rapattoni MLS system specifications and will update members relative to MLS conversion preparations. Additionally, CC&IMLS will be providing members with information to assist in the familiarization of the new Rapattoni MLS system via "Tips & Tools" segments. "Tips & Tools" segments will be sent to members via email and will also be posted on the Cape Cod & Islands Association of REALTORS®, Inc. website ( http://www.cciaor.com/rapmls.htm). Below, please find a preliminary "FACT SHEET" for your review. Please take a moment to read this important information and remember to register for upcoming training sessions.


FACT SHEET

Conversion Preparations (Internet Access and Timeline Details):

Internet Access: Participants that can access the current MLS system (InternetMLS) will have no difficulty accessing the new Rapattoni MLS system. Please note that similar to the InternetMLS system, Rapattoni MLS is an Internet based MLS system in which Internet Explorer 5.5 or higher is still required.

Conversion Timeline Details:
  • July 1 - July 12, 2004: "Data Tracking Period" begins. Effective July 1st, MLS Participants will continue to access the current, InternetMLS system, however each MLS Participant must keep track of all listings added and keep detailed record of all changes made to any listings so that MLS Participants may then properly re-enter this data into the new Rapattoni MLS system beginning 7/12/04.
  • July 12, 2004: Rapattoni MLS goes "Live"; new system rollout. Please note that the new Rapattoni MLS system will include existing MLS data history through 6/30/04 only. Effective July 12th, MLS Participants will begin re-entry of all data additions and data changes made during the period of 7/1/04 -7/12/04 (reference "Data Tracking Period" above).
  • July 12, 2004 - InternetMLS (old system) goes to "Read Only" mode. No new listings or changes may be entered (i.e. all data must be entered into Rapattoni MLS). Note: Through July 31, 2004, the InternetMLS data (old system) may continue to be viewed and searches may be performed.
  • August 31, 2004 - InternetMLS (old system) is terminated. MLS Participants will no longer have any access to the system.

    *IMPORTANT* Between 7/1/04 and 7/12/04, MLS participants will continue to enter all new listings and changes into InternetMLS, however, participants need to keep record of any/all changes during this period. MLS participants will then need to re-enter this data in the first week of the new Rapattoni MLS system rollout in order to completely bring the new Rapattoni MLS system to a current status. After 7/12/04, InternetMLS (old system) will remain active but in a 'READ ONLY' mode until the end of August, 8/31/04. This will allow MLS Participants to perform searches, however note that this data will only be current through 7/12/04.

    Fee: CC&IMLS is pleased to advise that the CC&IMLS service charge will remain at the current rate. Quarterly billing will continue as is currently.

    Rapattoni MLS: The new Rapattoni MLS system will offer participants all of the functions that are currently available for performance in InternetMLS (old system), along with enhanced features new to CC&IMLS members. Listed below are some highlights of the new features that Rapattoni MLS will offer CC&IMLS participants:
    • Expanded Search Capabilities:
      • Search by Map - search by drawing a square around an area on the map.
      • Search by Radius - search within a designated radius (ex. within 1 mile of subject property).
      • Enhanced Search Capabilities - make searching easier with "look-up" boxes, which enables searching multiple field choices at one time. Also enables searching multiple statuses, each within a specific time period, simultaneously (ex. "Active" from 6/1/03- 8/10/03 AND "Sold" from 1/1/02-4/30/02).
    • Expanded CMA Module - customizable CMA package, add resume, create custom cover page, add or delete values in your compilations, graph data, save and attach to your prospect for CMA review at a later date.
    • Listing Cart - save listings in a cart for later use.
    • Ariel Photos - provide your buyer with an aerial photo of the property or neighborhood, excellent tool for waterfront prospects.
    • Customize and Save Your Hotsheet - eliminate the need to select parameters every time a hotsheet is run.
    • Custom Home Page - view market updates with a single click. Market area may be the entire MLS or a single town; each agent has the choice to customize this option.
      • View saved hotsheet results with a single click
      • Customized scheduler
      • Personal listing inventory at a glance
      • Automatic notification of listing due to expire within 14 days
    • Expanded Prospecting Module - view previously sent emails, print customer labels for prospect mailings, reverse prospecting, and automatic email notifications to prospect clients.
    • ID Sharing - allows agent's assistants to work as that agent to manage customers and listings, also used for team listing management.
    • Office and Agent Smart Frame IDX-Broker Reciprocity Solution for agent and office websites.
    • Agent and Office Preferences- enhanced abilities allow agents to customize the MLS experience, by choosing report format defaults, searching defaults, and map search defaults, and more.
    • Attached Documents - Fax in a field card, plot plan, deed, etc. and it attaches to the listing for further reference.
    • Public Record Labels - easy PDF formats.
    • Public Records Auto Fill - when entering a new listing, the agent will be able to look up the property and have the system 'auto-fill' all public record associated fields in the add listing feature.
    • Custom Report Writer - more advanced custom report allows agents to design report layouts.
    • Customer Support - Toll Free Telephone, Email or Fax for Help, customer support, Monday thru Friday 9am-8pm. Also Searchable Online Help with feature spotlights- video presentations of "how to" for various functions.
    • Caravan Function assist MLS Tour leaders organize printable route with listing summaries, and map tour routes for all agents.
    • Personal Profile - agents can update their contact information, email address, upload photo of themselves to print on reports, offices can upload office logos for listing sheets.
    • Temporary Listings - save one or more new listings and complete at a later date.
    • Upload Photos - no more resizing photos, the system automatically resize them.
    • Commercial Module - the Commercial Module has been rewritten to further assist Commercial Agents, providing a more accurate picture of Commercial Listings.

    Forms: Data entry forms currently used for the InternetMLS system can initially continue to be used with the Rapattoni MLS system (with the exception of the Commercial Property Type form). Since new fields and field choices have been added to the property types, and may not be included on the existing forms, updated data entry forms will be created and posted on www.cciaor.com shortly after roll out.

    Conversion Guide: As many of the guidelines and field procedures concerning the MLS system will change, a conversion guide will be posted online and will include a helpful training packet. The conversion guide will outline changes such as: Lot size accepted in Sq. Ft. or Acres; Living Space is no longer a range; 13 photos per property allowed; text font formats; time out inactive period has been extended; what is "estimated selling date" field; new status "Pending with Conditions"; how long are prospects active; "Hotsheet" date limits; 3 way sorting; what are "source field" and "comments" boxes, etc.

    About Rapattoni Corporation: Rapattoni Corporation's Rapattoni MLS, services over 85 MLS Systems nationwide, and with their Rapattoni Magic Association Membership Software, services a total of over 200 Real Estate Associations nationwide. Rapattoni has been in business for 33 years and maintains a large professional staff dedicated to servicing the needs of Real Estate Associations and their members. They have developed and continually incorporate the newest technology available to REALTORS® in their Multiple Listing Service software, Rapattoni MLS. CC&IMLS is pleased to be a part of this new age that will provide members with the latest tools in the business of Real Estate, and establish CC&IMLS as a leader in the industry.


    CC&IMLS looks forward to a smooth MLS transition and the opportunity to continue to provide you with a quality Multiple Listing Service system. The MLS Task Force has been working vigilantly to thoroughly review and test the new system. As is possible with a system transition, upon roll out there may be typos or misrepresentations, as such CC&IMLS appreciates and welcomes your feedback, and asks for assistance in determining any such matters. As you begin to use the system, kindly email your observations to mlstraining@cciaor.com. CC&IMLS will diligently examine these findings to rectify each matter and continue to provide the REALTORS® of CC&IMLS with a MLS product they can be proud of. If you have any questions, as always please feel free to call your Association at 800-442-0006. Thank you.

    This information, and future MLS communications, can be found on the Cape Cod & Islands Association of REALTORS, Inc. website at http://www.cciaor.com/rapmls.htm